The grant process involves three stages: Application Preparation and Submission, Preliminary Review, and Committee Review. Applicants are required to submit a proposal detailing their project, its purpose, roadmap, team introduction, familiarity with the VeChain ecosystem, anticipated value added to the VeChain ecosystem, and measures to assure the longevity of the solution beyond the grant duration.

The Preliminary Review stage involves an evaluator checking whether the application is formatted correctly and includes all the requested information. The Committee Review stage involves a five-member grant committee evaluating and making decisions on all the applications passing the preliminary review. The committee may conditionally accept an application with further requirements for clarifications and amendments.

Once an application is accepted, the project enters the Milestone Delivery and Payment stage. Milestones are to be delivered on the Grant Milestone Delivery repository. The payment for the first milestone is immediately disbursed to fund the project. The payments of the rest milestones are disbursed once their previous milestones are delivered and reviewed.

The grant program is overseen by a committee made up of a committee chair, a member of the Board of the Steering Committee, a member of the VeChain Core Dev, a community project leader, and a collective community member consisting of outstanding community contributors. The community project leader and collective community member are chosen by the community for each funding round.